Back to Business: How to Streamline Corporate Travel This Autumn with Onward Travel Solutions
As the calendar turns to September, a familiar shift takes place across the United Kingdom. The summer holidays draw to a close, classrooms fill up as children head back to school, and family vacation gear is stowed away for another year.
But for the business world, this transition signals something else entirely: the return of the corporate travel season.
With Q3 drawing to a close, the autumn months represent the busiest period of the year for executive travel, international client summits, and national industry conferences. Business professionals are once again boarding flights and booking trains, meaning corporate travel logistics are back at the top of the agenda.
Managing transport for dozens of employees, visiting clients, or remote staff can quickly become an administrative headache. Between lost paper receipts, unpredictable transport pricing, and tedious expense tracking, corporate travel often drains company time and money.
At Onward Travel Solutions (OTS), we have been managing professional, nationwide private transfers since 2006. In this guide, we explain how our corporate accounts simplify expense tracking, protect your cash flow, and ensure your team travels in absolute comfort.
The Expense Tracking Nightmare: Why Manual Receipts Fail
For accounts departments, the weeks following a major business trip are often spent chasing employees for physical receipts. When business travellers rely on on-demand rideshare apps, standard local taxi ranks, or public transport, a paper trail of micro-expenses is created:
- Lost Receipts: Paper receipts are easily lost in transit, leading to delayed reimbursement claims and frustrated employees.
- Tedious Manual Processing: Your accounts team must manually review, log, and process dozens of individual card transactions, wasting valuable administrative hours.
- The Reclaim Gap: Many local transport providers do not provide clear, VAT-compliant receipts.
Reclaim 20% VAT with Default Digital Invoicing
Unlike some of our competitors, Onward Travel Solutions is a fully registered, VAT-compliant operator, with 20% of our fare representing reclaimable VAT. This represents a significant and immediate financial saving for business travellers and VAT-registered companies.
To make expensing effortless, we dispatch a comprehensive digital VAT receipt automatically via email the moment any journey is booked and paid. This PDF receipt features a complete breakdown of the fare, the route, and the VAT portion, allowing your finance team to process reclaims instantly without chasing paper slips.
The OTS Corporate Account: Built for Business Efficiency
If your organisation coordinates frequent travel, our Corporate Customer Account is designed to eliminate payment friction entirely.
The primary difference between our standard service and a corporate account is that payment is not required at the time of booking. Instead, we move your business to an invoicing model.
Streamlining Cash Flow for Travel Agents and Agencies
Our corporate account structure is also an exceptional, low-risk tool for travel agents, tour operators, and Travel Management Companies (TMCs).
When you book airport transfers on behalf of your holidaymakers or corporate clients, tying up your agency's working capital in advance can limit your financial flexibility:
- Zero Upfront Capital Outlay: With an OTS corporate account, travel agents can retail airport transfers directly to their customers without paying a single penny upfront.
- Pay After the Journey: You only settle the invoice with us after the transfer has actually taken place, long after your customer has completed their holiday or paid off their package balance.
- De-Risk Flexible Payment Plans: Confidently offer your customers "buy now, pay later" or instalment options without carrying the financial liability of transport booking fees yourself.
Premium Fleet Options & Executive Standards
When booking transport for visiting executives, key stakeholders, or VIP clients, the vehicle must reflect your company's professional standards. You cannot afford to risk an unprofessional ride-hailing car turning up.
At Onward Travel Solutions, we maintain strict fleet standards to guarantee a premium experience:
- Standard Fleet (Under 7 Years Old): Our standard Saloon and Estate classes are clean, modern, and perfectly suited for everyday team travel.
- Executive Fleet (Under 5 Years Old): For premium travellers, our Executive cars (such as a Mercedes-Benz E-Class or BMW 5 Series) feature plush leather interiors and advanced multi-zone climate control to keep your passengers comfortable in any weather.
- Group Transport (MPVs and Minibuses): If you are transporting a team to an event, we offer spacious People Carriers (VW Sharan, Ford Galaxy) and 8-seater minibuses (VW Transporter), allowing colleagues to travel together and split corporate transit costs efficiently.
Why OTS Beats Ride-Hailing Apps and Metered Taxis
Using on-demand rideshare apps or public taxi ranks for business travel introduces significant logistical and financial risks:
- Guaranteed Fixed Prices: Standard metered taxis charge for both distance and time, meaning your fare climbs higher if you hit road delays or motorway traffic. Rideshare apps use dynamic algorithms that spike prices during peak demand. Onward Travel Solutions offers 100% fixed, pre-quoted pricing per vehicle. Whether your driver encounters a minor traffic queue or a major motorway diversion, the price you are quoted is the exact price you pay.
- No Hidden Road Toll Charges: Our prices are completely all-inclusive and include all bridge, tunnel, and airport toll fees. You will never face unexpected surcharge demands at the destination.
- 24/7 Professional UK Call Centre: We understand that you do not want your boss or client calling an unprofessional, unvetted transport provider if their flight lands late. Our central support lines (01934 744171) are fully staffed 24 hours a day, 7 days a week, 365 days a year by professional, English-speaking operators who are awake and ready to assist immediately.
Apply for Your Corporate Account Today
Don't let the return of the business travel season overwhelm your accounts team or strain your logistics. By partnering with a trusted, nationwide transport operator, you can streamline your expensing, protect your working capital, and guarantee your team travels safely and comfortably.
Setting up an account is free and simple. To apply for a business invoicing account, submit your request directly to our corporate team via our contact form today.
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